Sharing Projects with external Organization

You may need to work with external partners such as an annotation company or your clients for some Projects. You can invite external Organizations to your Project so that members from the external Organization can start accessing your Project.

You can always invite your external members directly to your Organization as well. This is easier if you know exactly whom you need to invite, otherwise collaboration allows you to remove the overhead of managing members of the external Organization.

Invite external Organization to Project

1. Go to the Project you want to start collaborating with an external Organization.

2. Select the Setting tab, and then expand Advanced settings.

3. Turn on Allow other organization to access via link. A link will be generated which grants access to this Project. This link can be revoked anytime.

4. Copy the link and share it with a member of the external Organization.

Start Collaboration

To start collaborating, a member of the external Organization needs to activate collaboration by clicking the link you shared:

1. The member is asked to log in to AnnoStation.

2. If the member belongs to more than one Organization, select an Organization with which the Project is going to be shared.

3. Confirm the invitation.

Once it is confirmed, the shared Project will start to appear in both Organizations. The shared Project is indicated so in the list of Projects.

You can only collaborate with active members that have an Organization created in AnnoStation.

Administration of a shared Project

For the external Organization, the shared Project works slightly different compared to standard Projects.

The first member who accepted the invitation acts as a Manager of the Project.

Managers can add members to the shared Project from their Organization, but unlike standard Projects, they can only contribute to the project without any administrative permissions.

To learn more about how Project member roles work in shared Projects, read here:

Project member roles in shared Projects

Workflow in a shared Project

Since two Organizations are contributing to a shared Project, the review process can take place in both Organizations independently.

An initial review cycle happens in the external Organization. Only when an image is approved, it can move on to the final review cycle in the host Organization.

You can learn more about how the workflow works in a shared Project here:

Workflow in shared Projects

Stop Collaboration

Collaboration can be stopped at any time from both ends.

1. Go the Project that you want to stop collaborating.

2. Go to the Setting tab.

3. Select Stop collaborating with <Organization name>.